CALVARY LUTHERAN CHURCH
Eureka, CA
SECTION I -- COMMUNION
PARTICPATION
A.
We welcome to our table of Holy Communion all who are baptized in the
name of the Holy Trinity, by water, and with the Word of God.
B.
We will maintain a record of annual participation in Holy Communion by
members. We will notify the home congregation of a visitor who requests that we
do so.
C.
We will celebrate Holy Communion at each Sunday worship service and at
other times as determined by the councilor pastor.
D.
The institution (consecration) of the bread and wine for the Sacrament
shall be done by an ordained minister whose ordination is recognized by the
ELCA, or by a person authorized by the bishop of the Sierra Pacific Synod of
the ELCA to do so.
Ceremonies of lodges or other such secretive organizations shall not be permitted on the premises of this congregation.
Section
III - MEMBERSHIP (See Chapter 8 of this constitution)
A.
TERMINATION OF MEMBERSHIP (C8.05)
1.
Transfer: Members shall be encouraged to transfer their membership if
members move away or attend another congregation. We will give members in good
standing a letter of transfer to another Lutheran church when one is requested.
2.
Inactivity: A confirmed member is "inactive" if that person
does not receive Holy Communion or does not contribute to the congregation
treasury at least once during twelve consecutive months.
a.
The congregation council may remove inactive members from the roll of
members (C12.07 and C8.01).
b. An inactive member may not vote in congregation meetings (C8.02.c).
c. Child members who do not participate in the education program of this congregation are inactive, and they may be removed from the roll of members.
3. Members "on leave" are associate members who request that their membership be retained while they are in military service or away for education, when the request is granted by the council.
1.
A person may be restored to membership by the council (C14.05).
2.
Inactive members may be restored to membership by receiving Holy
Communion and contributing to the congregation treasury, as recognized by the
council.
Section IV - THE PASTORAL CALL
1.
The congregation president shall consult with the synod bishop. The
congregation and council shall pray for guidance by the Holy Spirit. A
congregation meeting shall be convened, at which a majority of at least two
thirds shall be required to proceed with the call process.
2.
Then the council shall appoint a call committee of five voting members,
who will then select a chairperson and a secretary of the call committee.
3.
This committee shall be under the authority of the council and shall
report to it monthly. This committee shall work closely with the synod bishop
and staff, the conference dean, and the congregation to complete the process
quickly and efficiently.
4.
This committee shall recommend one candidate at a time to the council.
If the council approves the recommendation, a congregation meeting shall be
convened. If two thirds or more of those present vote to call that candidate,
the secretary of this committee shall prepare a "letter of call"
which must be signed by the congregation president and congregation secretary,
and by the synod bishop. It is then sent to the candidate as a call.
Calls to service by additional pastors or lay associates in ministry may be considered and issued in consultation with the pastor, using the same call process as above.
Calls to a pastor and to a lay associate in ministry continue for an indefinite time, unless the letter of call specifies a limited term (C9.11).
1.
With C9.05, the congregation council shall consult with the synod
bishop before calling for a vote of the congregation to terminate a call.
2.
With C9.05.a.2, a pastor or associate in ministry shall consult with
the council and synod bishop before resigning the call from this congregation.
3.
If a call is resigned, the action shall be presented to the
congregation at their next gathering for worship, then to all baptized members
in written form.
4.
With C9. 08, mutually satisfactory arrangements shall be made within 60
days to conclude the service of the pastor or associate in ministry to complete
all financial obligations and to remove his/her personal property from
congregation premises. These arrangements may take more than 60 days to be
accomplished, when it is mutually agreed.
1.
Clergy persons who are qualified (C6) may occasionally serve in this
congregation, with the approval of the pastor and the council.
2.
An interim pastor (C9.07) may serve during a pastoral vacancy. He or
she may delegate duties to a supply pastor.
3.
Guest speakers or presenters may participate in worship services with
the approval of the pastor and the council.
Section
V - THE ANNUAL CONGREGATION MEETING (C.I0)
A.
The annual congregation meeting shall be held in January of each year.
B.
The agenda for the annual congregation meeting shall be:
1. Opening devotion.
2.
Minutes of the last meeting.
3.
Reports of pastor, president, treasurer, committees, and ministries.
4.
Elections.
5.
Adoption of a budget.
6.
Unfinished business.
7.
New business.
8.
Closing prayer.
C.
Election shall be by majority vote, each ballot reducing the field by
one.
D.
A meeting of the congregation shall be required to:
1.
Call a pastor or associate in ministry, or terminate that call.
2.
Elect congregation representatives and council.
3.
Amend the constitution or its bylaws.
4.
Adopt an annual budget or a plan to finance our mission.
5.
Buy, sell, or borrow on the real property of the congregation.
6.
Incur a debt of more than $5,000.
7.
Terminate its affiliation with the ELCA.
8.
Dissolve its existence.
Section
VI - THE CHURCH COUNCIL (C11 and C12)
A.
MEETINGS
1.
On the day of the annual congregation meeting the council shall meet
with its newly elected members to elect officers of the congregation and to
assign committee responsibility to each council person.
2.
The council shall meet monthly on the days and times it chooses.
3.
A council member will be removed from office after three unexcused
absences. After the second one the secretary shall remind the member of this
rule.
B.
CONGREGATION COMMITTEES
1.
Standing committees shall be for: Education, Evangelism and Outreach,
Hospitality, Justice and Advocacy, Stewardship, Trustees, Worship, and Youth.
One council member shall convene or be liaison to each committee.
2.
The Education committee shall include the Sunday School
supervisor and the chair of the preschool board.
3.
The Trustees committee shall include the officers of the council and
the financial officer, when there is one (Cll.0l.c).
4.
The Worship committee shall include a person from the altar guild and
the choir, the worship accompanist, and the coordinator of worship volunteers.
5.
Task forces may be formed to accomplish a specific task and then
disband.
6.
We will encourage other members to serve in these ways to accomplish
specific ministry and to identify and develop their spiritual gifts.
7.
By December 1 each year, council members whose terms will continue
through the next year shall select the committees on which they will serve. The
president shall inform the nominating committee about which committees will
need a councilperson, so that the nominators might identify a person with appropriate
interests.
8.
The council and committees shall act in place of former subunits called
the Board of Deacons, the Board of Trustees, and the Board of Education.
1.
The president is the chief executive officer of the corporation
of the congregation. The president presides at meetings of the congregation,
the council, and the trustees committee. The president shall have general
oversight of the business matters of the congregation, and with the pastor
shall oversee spiritual concerns within the congregation.
2.
The vice president shall act as the president in the absence of
the president. The vice president shall consult with people concerning memorial
gifts to the congregation, and shall keep and publicize a list of our needs
that might be met by donation. The vice president shall be familiar with and
communicate the facts of our Memorials Policy and the Mission Endowment Fund
(see Bylaw).
3.
The secretary shall keep and report the minutes of the
congregation and of the council, make official communications of the council,
and preserve the archives of council and congregation.
4.
The treasurer shall be the bonded custodian of congregation
funds and shall disburse from these funds according to the annual budget and
the direction of the council. The treasurer shall present a monthly statement
of financial condition to the council and shall provide an audited financial
report to the annual congregation meeting. The treasurer shall assure our
compliance with the laws of California and the nation.
a.
The financial secretary shall, in confidence, record
contributions and gifts to the congregation. Each quarter and each year the
financial secretary shall report dollar amounts of giving to each contributor
whose address we have. The financial secretary shall assure prompt counting,
recording, and deposit of moneys by volunteers.
b.
A bookkeeper may be employed to assist the treasurer, but shall
not be authorized to make deposits or withdrawals nor
to sign congregation checks.
[Created in January 1992 as an addition to the Bylaws of the congregation, this document is included in these Bylaws. It is now known as "Little Angels Preschool."]
[Created on January 24, 1999 as an addition to the Bylaws of the congregation, this document is included in these Bylaws.]
[Created on January 31, 2010 as an addition to the Bylaws of the congregation, this document is included in these Bylaws.]
It shall be the duty of the congregation council to evaluate and restate these Continuing Resolutions as needed to minister faithfully in each specific arena of ministry.
A.
The Education committee shall meet at least quarterly and shall
ensure and coordinate the Christian education ministry of the congregation,
such as:
1.
The Sunday School, through a supervisor.
2. The preschool and daycare program, with its board of directors, separate treasury, and employed staff.
3.
Confirmation and membership classes, with the pastor.
4.
Bible study, classes, and workshops.
5.
Special educational projects and visiting instructors.
B.
The Evangelism and Outreach committee shall lead and coordinate
work in our ministry to share the Gospel of Jesus Christ with people outside
our community of believers, thus to:
1.
Raise our Gospel mission to be included in all our plans and actions as
a congregation.
2.
Encourage and teach our members to witness to the Gospel and its impact
in their lives
and to invite others to experience it. Use the materials and programs provided by the ELCA.
3.
Cooperate with selected Christian evangelism efforts in our community.
4.
Promptly follow up visitors to worship.
5.
Obtain media publicity for congregation events.
C.
The Hospitality committee shall lead and coordinate our ministry
of service to:
1. Foster an accepting, loving atmosphere in all our services and meetings.
2.
Provide for regular receptions after Sunday worship.
3.
Provide for Sunday greeters to ensure that visitors and new members get
a warm welcome and meet others in our congregation.
4.
Provide for childcare at our functions.
5.
Organize contributors for meals or receptions at our church.
6.
Organize home stays for traveling groups who visit us.
D.
The Justice and Advocacy committee shall remind us of God's
continuing design and demand for justice for all people, thus to:
1.
Collect and deliver food, clothing, and cash donations for people in
need.
2.
Raise the need for justice in all our plans and actions.
3.
Distribute to the congregation information on local and global justice
issues and on how the ELCA and our synod is ministering in these matters.
4.
Inform us of ELCA social statements, studies, and surveys on social
justice issues.
5.
Assist us to advocate for people who have no other advocates in courts,
agencies, city and county meetings, and legislatures.
E. The Stewardship committee shall educate and inform us concerning how we use our many resources, thus to:
1.
Teach stewardship according to the Bible and the Church.
2.
Encourage stewardship of self, body, time, goods, materials, the earth,
and our spirit, as well as of our money.
3.
Conduct regular programs to remind us to financially support the
church's mission.
4.
With the vice president and Mission Endowment Fund committee, raise
awareness of our Memorials Policy and our Mission Endowment Fund.
5.
Teach individuals to responsibly budget and spend their money and to
avoid debt.
F. The Trustees committee shall manage congregation resources of finance, property, and personnel, thus to:
1.
Ensure that the council fulfills provisions of the constitution C12.05
and C12.08.
2.
Maintain and repair our building and grounds.
3.
Insure our property and liability,
4.
Organize weekly counting and deposit of moneys by two persons unrelated
by family, one of who is a council member, who are assisted by the financial
secretary.
5.
Hire and release lay employees, establish just compensation, supervise
and support their work, describe their duties clearly, and evaluate their work
annually according to their mission.
6.
Be proactive in preventing wear and deterioration of our property.
G.
The Worship committee shall ensure regular gatherings for
worship at which God's Holy Word is read, taught, sung, and preached, and at
which the Holy Sacraments are administered and celebrated, thus to:
1.
Work closely with the pastor to utilize his/her special training.
2.
Work through the altar guild to prepare for beautiful, orderly,
efficient worship. 3. Coordinate music for worship.
3.
Coordinate worship volunteers.
4.
Provide for banners and decorations of the sanctuary.
5.
Plan for observance of church seasons, liturgies, and hymns. 7. Advise
council on purchases for worship use.
6.
Listen to members and sympathetically consider their worship needs in
balance with our mission of Gospel outreach, seeking to keep our identity and
integrity while we also give opportunity to worship in contemporary language
and music.
7.
Follow constitutional requirements: Chapter 3, C4.02.a-b, C4.03.a,
C9.03, C12.04.
H.
The Youth committee shall encourage participation in worship,
education, and social ministries of the congregation, and thus:
1.
Define youth as people 13 to 21 years old, and
young adults as people 21 to 29 years old, with flexible limits.
2.
Keep a current roster of youth related to the congregation.
3.
Ensure the use of worship and Scripture in youth meetings.
4.
Use music the youth prefer in their worship gatherings.
5.
Provide socializing opportunities, but focus on Gospel ministry and
service.
6.
Provide child-abuse training for all volunteers and all staff, and work
to prevent any possible abuses of children or adults.
7.
Honor and respect youth as persons, yet guide them responsibly.
8.
Inform youth of occupations and volunteer opportunities present within
the ELCA.
9.
Encourage visits to and enrollment in ELCA schools.
10.
Advocate for youth and young adults in council and congregation.
A.
ECMS was adopted as an outreach ministry of Calvary Lutheran Church by
a resolution on May 18, 1998. Its principal supporters are Robert and Pearl
Micheli. Pearl is a member of this congregation and chair of the ECMS board.
B.
ECMS has a separate checking and savings account at Coast Central
Credit Union in Eureka. Statements come to the church and are open to our
inspection. The church deposits any funds it receives for ECMS to that account.
C.
There shall be no monetary profit from the operation of this series.
There shall be no monetary loss suffered by the congregation, as warranted by
the Micheli family.
D.
Insurance coverage is provided under the congregation's policy.
--------------------- END OF CALVARY LUTHERAN CHURCH BYLAWS ---------------------
LITTLE ANGELS PRESCHOOL AND DAYCARE
BY-LAWS
February 15, 2004
Section I
Election
A.
The
Preschool Board of Directors will be elected at a specially called
congregational meeting to be held annually in September.
B.
The
Preschool Board of Directors is made up of seven members: five from the church community; the Education
Minister or said minister's appointed representative; and one from the
community.
Section II
Terms
of office
A.
Persons
elected to the board serve a two-year term.
B.
Board
members may be elected to two consecutive terms beginning January 1. The council representative will serve
the pleasure of the council. The
first board will consist of three members serving a two-year term, two members
serving a one-year term. Officers are
installed with the Church Council.
C.
In
the event of a vacancy on the Board, nominations would be accepted and voted
upon by the board members. The new
member would serve until the expiration of the term of the retiring member and
may then be elected to two terms.
D.
Officers
1.
A
chairperson, vice chairperson, financial clerk and secretary will be elected
annually from within the membership of the Board. The Council Liaison is the Education Minister
or said minister's appointed representative.
2.
Duties
of the officers:
a.
Chairperson
(i)
Prepares
the agenda, presides over all meetings, and works with the director.
(ii)
To
comply with the Child Care Center Regulations – Component III, Section C, the
president of the school board must be fingerprinted. This person must oversee
the finances and make sure the school remains solvent. If the school must
close, this individual must be familiar with the regulations that must take
place prior to closure.
b.
Vice
Chairperson - takes over in the absence of the Chairperson and chairs the
nominating committee of 3(three).
c.
Financial
Clerk - makes sure that all fiscal procedures are being followed, makes a
monthly report to the board and prepares all year-end financial reports. Pays all bills and keeps the books.
d.
Secretary
- keeps minutes of all the meetings. Takes care of all correspondence.
e.
Board
Liaison - reports from the Church Council and back to the Church Council.
Section III
Preschool
Board of Directors Organization Meeting
A.
Purpose
of the Organizational Meeting is to elect 5(five) officers.
B.
The
meeting convenes within 1(one) month of the date of the election to Board.
Section IV
Quorum
A quorum will consist of four regular voting members.
Section V
Agenda
and Minutes
A.
The
following shall constitute a guide to the Order of Business at a regular
board meeting.
1.
Call
to order
2.
Roll
Call
3.
Devotions
4.
Approval
of Minutes
5.
Communications
from the floor
6.
Report
from Financial Clerk
7.
Report
from Council Liaison
8.
Report
from School Director
9.
Old
Business
10.
New
Business
11.
Adjournment
B.
Minutes
will be taken and recorded at all official meetings.
Section VI
Regular
Meetings
The regular board meeting will be held monthly at a time
determined by the Board.
Section VII
Special
Meetings
Special meetings will be held at the request of a quorum of the
Board or at the request of the chairperson.
Section VIII
Rules
of Order
Board will operate under "Roberts Rules of Order".
Section IX
Board
Actions
Motion and a second will handle regular board action. A simple majority will constitute passage.
Section X
Amending
By-Laws
By-Laws may be amended by an affirmative vote of four board
members.
Section XI If a board member misses
four meetings within any calendar year, the Board will consider
asking the member to resign at its next regularly scheduled meeting.
----------------- End of the Little Angels Bylaws
-----------------
A RESOLUTION TO ESTABLISH THE MISSION ENDOWMENT FUND OF
CALVARY LUTHERAN CHURCH OF EUREKA
Presented to the membership for vote in
accord with the Constitution and Bylaws of the congregation, on January 24,
1999
WHEREAS, Christian Stewardship involves the gifts God has given us -
our time, talents and possessions, signs of His gracious love - and the
faithful management of them; and
WHEREAS, our possessions include accumulated, inherited, and
appreciated resources, by God's grace and providence; and
WHEREAS, the scriptural principle of proportionate giving - to return
to the Lord a portion of all that He has given to us - is a privilege and an
appropriate response to His goodness; and
WHEREAS, Christians can give to the work of the church both in the
present and in the future through bequests in wills, trusts, deferred gifts,
assignments of assets, property transfers, residual provisions in estates, and
beneficiary designations; and
WHEREAS, it is the desire of Calvary Lutheran Church to establish a way
to encourage, receive, and administer these gifts in a manner consistent with
the donors' love, loyalty and devotion to the Lord, which is expressed by their
generous gifts; therefore, be it
RESOLVED, that this congregation in a special meeting assembled on
March 28, 1999, approve bylaws to establish a new and separate fund within the
congregation to be known as "THE MISSION ENDOWMENT FUND" of Calvary
Lutheran Church; and be it further
RESOLVED, that the bylaws of this congregation's constitution set forth
details for administration of the Fund; and be it further
RESOLVED, that an ENDOWMENT COMMITTEE, appointed by the Congregation
Council, be established to be custodian of the Fund; and be it further
RESOLVED, that the purpose of the Fund is to enhance the mission
outreach of Calvary Lutheran Church apart from the general and usual operation
of the congregation, so that no portion of the income generated, donated to, or
held by the fund shall be used for the regular operating budget of the congregation.
AN ADDITION TO THE BYLAWS OF THE CONSTITUTION OF CALVARY
LUTHERAN CHURCH, EUREKA, CALIFORNIA
This congregation shall have a MISSION ENDOWMENT FUND (hereafter referred to as the Fund). The Fund shall be called the "Mission Endowment Fund." It shall not be a separately incorporated entity, but shall be a fund of this congregation that is set apart from the operating budget.
This Fund's purpose shall be to receive gifts and bequests to support the mission outreach of Calvary Lutheran Church and the Evangelical Lutheran Church in America (ELCA), its synods, seminaries, colleges, institutions, agencies, and successor bodies.
Both the principal and income from "undesignated" gifts and bequests for the Fund are to be used for purposes, projects, and programs that are consistent with the general purpose for which the Fund has been established, recommended by the Congregation Council, and approved by a simple majority of the quorum of eligible voting members of a Congregation Meeting called in accordance with this Constitution and Bylaws.
The Congregation Council shall, at least annually, make recommendations for distribution of the income and/or principal of the Fund to the voters of a duly called Congregation Meeting. None of the income or principal from undesignated gifts shall be distributed to the congregation's operating budget, except as hereafter set forth. The distribution of the income and/or principal from undesignated gifts shall be determined by a simple majority of the voters at a called congregation Meeting.
During the initial two years of a new ministry program or project which would normally be funded by the operating budget, both income and principal of undesignated gifts may be used on a proportionately decreasing basis so that by the second year, or sooner, the new program or project is fully supported by the congregation's operating budget. Such use of the income and/or principal from unrestricted gifts needs the approval of a simple majority of the voters at a regular or special Congregation Meeting.
4. "Designated" (restricted) gifts, which have special terms or conditions, or contain limitations or directions, may be accepted, provided such gifts are compatible with the vision for mission of Calvary Lutheran Church. The acceptance of such gifts must be agreed upon by a two-thirds (2/3) vote of the members of the congregation Council.
5. Designated or undesignated gifts to the congregation that impose special terms, limits of investment, conditions of sale and/or liquidation shall not be accepted. Gifts of tangible assets that are not immediately useful in or for the ministry of Calvary Lutheran Church are to be sold, liquidated, converted to cash, or returned to the donor or the donor's estate.
6. When gifts of real property are offered, the Congregation Council is restricted to accept them conditionally until the following criteria are met:
The Calvary Lutheran Church MISSION ENDOWMENT FUND shall continue in existence and shall be used as hereinafter provided (unless earlier revoked), so long as Calvary Lutheran Church shall continue to exist. If Calvary Lutheran Church should cease to exist, then the assets of the Fund shall become the property of a successor Lutheran Church congregation. If there is no successor Lutheran Church, then the assets of the Fund shall become the property of the Sierra Pacific Synod of the Evangelical Lutheran Church in America or its successor body. Furthermore, should Calvary Lutheran Church dissolve, it shall at the time of dissolution have the right to determine, in consultation with the Synod, a successor Lutheran Church that qualifies as an exempt organization under the Internal Revenue Code.
The Congregation Council shall appoint an Endowment Committee to oversee and promote the Fund, with authority and powers described herein. There shall be 3 to 5 members of the Endowment committee, all members of this congregation, who shall serve alternating two-year terms. No member shall serve more than ten consecutive years.
The council shall receive and
consider recommendations from the Endowment Committee for management of the
funds and disbursement of earnings from the Fund. Only the Council shall order
transactions of Fund assets. The congregation Treasurer shall make disbursements from the Fund when directed by the council to
do so.
The Endowment Committee shall be responsible for all financial records
of the Fund, shall make written financial reports of the Fund quarterly to the
council, and shall post the reports for observation by members of the
congregation.
Whenever possible, the Council will act to accept gifts, invest funds,
or disburse funds only at regular council meetings established by this
constitution and bylaws. The Council officers may call a special meeting of the
council, to take action if the Fund might otherwise suffer loss.
Whenever the Council takes action concerning matters of the Fund, a quorum shall consist of those Council members present, provided that all members were duly notified of the time and place of the meeting. A majority vote shall carry any motion or resolution concerning the Fund. Actions taken that do not comply with this provision will be deemed illegal and void.
The Council shall establish written rules and regulations as may be
necessary for the conduct of the business of the Fund. It shall adopt standards
and goals for guidelines in dealing with expenditures of the income and/or
principal from the Fund. These guidelines may be amended, added to, or deleted
at any time by the council, provided it is consistent with the constitution and
stated purpose of the Fund.
The Council shall be responsible for maintaining a Fund account (or
several) and for authorizing a financial institution (or more) to hold the
Fund(s). All checks and other documents transferring or expending any funds or
assets in the Fund shall be signed by the congregation Treasurer, along with
any other officer of the congregation required to do so. Such records are to be
held on file not less than fifteen years.
Members of the Council with check-signing authority shall be covered by
a corporate fidelity bond, at the expense of the Fund, in an amount to be
determined from time to time by the council.
The Council may ask other members of the congregation to serve as
advisory members of the Endowment Committee and may employ, at the expense of
the Fund, such professional counseling on investments and legal matters as it
deems to be necessary in the best interest of the fund.
Members of the Council, the
Endowment Committee and its advisors, shall refrain from any self-dealing or
self-serving transactions of the Fund
assets, and/or conduct where personal interest (or that of a relative or friend)
could be construed to be in conflict with the best interest or integrity of the
Fund.
The fiscal year shall be the same as that of Calvary Lutheran Church
for tax purposes, distribution of Fund earnings, or other purposes.
Within two months after the close of the fiscal year, an itemized
written statement accurately reflecting the Fund's income and assets, along
with receipts and records of disbursements and changes since any previous
accounting, shall be submitted by the Endowment Committee to the Council for
distribution at the next general or duly called Congregation Meeting.
Gifts and contributions to the Fund may be received, acknowledged, and
receipts issued at any time during the year, so long as they meet the criteria
established as stated in section B, General Purpose, of this document.
All funds and property of the Fund shall be accounted for and documented in separate, distinct, and independent accounts from those funds and property that otherwise belong to the church. The Council and Endowment Committee shall not be required to place or maintain funds in separate bank accounts; however, the Endowment Committee shall set up and maintain separate accounting records for each fund within the Endowment Fund.
The Endowment Committee, acting through the congregation council, shall be guided by these policies:
All property constituting the corpus of the Fund are to be managed in a manner intended to protect the corpus of the Fund. The Endowment Fund, therefore, shall be invested and/or reinvested in assets that would normally be expected to yield reasonable income. Investments that would be considered high risk or speculative by a prudent and experienced investor must be avoided. All or any part of the Fund may be invested with the Evangelical Lutheran Church in America's Mission Investment Fund or endowments with the Evangelical Lutheran Church in America Foundation.
Whenever the Congregation is in need of borrowed funds in order to
purchase tangible assets or to repair tangible assets, the Council may borrow
Fund income or principle for the Congregation at the current market rate of
interest being charged by the banking enterprise with which the Congregation
does business on a regular basis. The Congregation shall pay any outstanding
loan balance before submitting an additional request to borrow from the Fund.
The Fund shall retain in liquid form at least 20% of its assets, or
$5,000, whichever is less, even though the income from such retained funds
would earn less than other prudent investment choices.
It is not intended that the Fund purchase, acquire, or accept gifts of
stock, bonds, or property (real or tangible) to be held for potential income or
anticipated increase in value. Rather, the Endowment Committee and Council
shall liquidate such gifts or holdings (except as in F. 5.) and invest the
proceeds as income to be used by the Fund in the spirit of the Congregation
Mission statement, the Endowment Fund Mission statement, and the Constitution
and Bylaws.
In the event that donated real property might be seen as immediately
beneficial to the congregation in providing ministry activities, such property
may be retained, provided that the voting members of the congregation approve
any such measure in compliance with the Constitution's provisions.
All new members of the congregation Council shall receive a copy of the Fund bylaws in order to become acquainted with the purpose and function of the Fund.
The Endowment Committee shall inform the congregation of the purpose of the Fund, see that members receive a copy of the bylaws, and may periodically arrange for members of the congregation to meet with professional counselors in the areas of charitable giving, wills, trusts, bequests, insurance, and other options that may serve the congregation's members and the goals of the fund.
Means for the acknowledgement of gifts shall be established and facilitated by the Endowment Committee. The receipt of each shall be recorded in the congregation's permanent records and published in an appropriate manner for distribution to its members.
Any amendments to these bylaws, which will change or
alter the purpose for which it is herein established, requires approval by a
two-thirds (2/3) vote of those present at a duly called meeting of the
congregation, the notice of which is in compliance with Calvary Lutheran Church
Constitution and Bylaws.
----------------- End of the Mission Endowment Fund
Bylaws -----------------
The
Community Garden of Eatin’ was adopted as an outreach ministry of Calvary
Lutheran Church by a resolution of the congregation on January 31, 2010.
The
community Garden of Eatin’ has a checking and savings account at Coast Central
Credit Union in eureka. Financial statements are sent to the church at 716
south Ave., Eureka, CA and are open to the Calvary Lutheran Church Council.
There
shall be no monetary profits from the garden, nor shall there be any monetary
loss suffered by the congregation.
Insurance
is provided by the congregation’s policy.
The Community Garden of Eatin’ board will have at least five members, at least one of whom is a member of the Calvary Lutheran Church Council and another member of the congregation who may or may not be a church council member. The church council will appoint the first board. The first board will consist of three (3) members who will serve two-year terms and two (2) members will serve one-year terms.
The Community Garden of Eatin’ board will elect officers from among its members. The officers are: chairperson, vice-chairperson, financial officer, secretary, and board liaison.
Chairperson:
prepares agenda and presides over all meetings.
Vice
Chairperson: presides over meeting in the absence of the chairperson.
Financial
Officer: maintains financial records, pays bill, and prepares annual report.
Secretary:
records minutes of all meetings, maintains Community Garden of Eatin’ records,
and responds to correspondence.
Board
Liaison: attends church council and Community Garden of Eatin’ meetings,
reporting to each as appropriate and works with the church council president.
A quorum will consist of four regular voting members.
Roberts Rules of Order will decide any procedural questions.
----------------- End of the Community Garden of Eatin’
Bylaws -----------------